Where and with whom would you like to source your IT needs?

Procurement is nothing else than the purchase of sources or getting hold of resources. The procurement phase is the phase of identifying and selecting the right provider and come to a productive cooperation. This phase is a crucial phase for you as outsourcing party and for the provider. It is essential for a successful sourcing strategy. Procurement can be arranged internally and externally. 

External procurement

Bache helps you in selecting the right provider for your development requirements. Thereby it is not only important to look at the qualities and capabilities of the provider; however, there should be a match with the company culture and structure. Additionally the right selection of a country is essential: economic and political stability, protection of intellectual property rights and the available resources in the IT sector are also essential items. Bache makes sure there is a right fit in client-country-provider relationship.

Internal procurement

There is also a possibility of internal procurement. This means that the allocation of resources is further internally optimised or a shared service centre is established that aligns similar activities with different SBU together. In this case, there is no selection procedure of an external provider. A service level agreement (SLA) and a contract can directly be established. 

Selecting procedure

In selecting the right provider, Bache helps you by:

Bache works with the following procurement model:

In conjunction with selecting the provider, the business requirements are designed. The business requirements are a set of necessities or essentials to which the to be developed software should be designed to. Requirements are a blueprint of the functionalities of the software. These requirements give direction to which capabilities a provider should have in place.

Bache starts with creating a country analysis and a long list of providers is created that meet your high level requirements. These companies, that meet these high level requirements, are contacted for the request for information (RFI). The purpose of the RFI is to get a clear view of the different potential providers in the long list. The received information is analysed by means of a selection model.  Based on this analysis a short list of companies is established and these are contacted to participate in the Request for Proposal (RFP).

The RFP gives more insight in the to be developed application. The purpose of the RFP is to analyse the proposed solution of the different providers for the development of the application. This selection gives further insight in the capabilities of the providers. Based on the provided solutions, Bache selects a few companies that offer the best solution. Most projects start wit a pilot project. Through this pilot project you are able to judge the capabilities of the provider. The formulated delivery solution in the RFP can be tested against the developed prototype of the to be developed application. The design of the pilot project is completely dependent on the type of work that is to be outsourced. After the final selection of the pilot, a contract is established with one or even more providers.

After all these selection procedures are followed, a contract with a provider is formalised. Bache supports you in fine-tuning your goals and business interest with those of the provider. The contract should be written down in such a way that you keep control. The SLA specifies the quality norms, management of relations and procedures of delivery. The SLA takes away unclear items.